Employment Opportunities



Chief Financial Officer & Deputy Director for Administration
About Museum of the Moving Image: Museum of the Moving Image advances the public understanding and appreciation of the art, history, technique, and technology of film, television, and digital media. It does so by collecting, preserving, and providing access to moving-image related artifacts; screening significant films and other moving-image works; presenting exhibitions of artifacts, artworks, and interactive experiences; and offering educational and interpretive programs to students, teachers, and the general public. The Museum occupies land owned by the City of New York adjacent to Kaufman Astoria Studios in Astoria and is a member of the City’s Cultural Institution Group.

Overview:
The Chief Financial Officer & Deputy Director for Administration (CFO) ensures sound financial planning and management across all aspects and departments of the Museum. A member of the Museum’s senior leadership team, the CFO reports to the Museum’s Executive Director and to Board officers (Chairmen and Treasurer) and works directly with the Finance and Audit Committees of the Board of Trustees.

The CFO leads all finance, accounting and administrative functions of the museum, including functional responsibility over accounting, payroll, human resources, insurance/risk management, administrative contracts management and financial oversight of program contracts. In addition to these responsibilities the CFO will manage visitor services, retail operations security, and IT, and will be responsible for coordinating and organizing the management team and its agenda. The CFO will help lead strategic development efforts, work to improve operations across the museum and specifically to identify opportunities to increase earned income.

A successful candidate will have both a strategic and hands-on approach to finance and administration, be adept at financial analysis and business planning, and be committed to the Museum’s mission and service to the field. In addition he/she is expected to be organized and to yield influence broadly across the organization.

The Museum of the Moving Image offers a competitive salary and benefits package and is an equal opportunity employer.

    Finance and Accounting Responsibilities:
  • Oversee short- and longer-term strategic financial planning.
  • Supervise all accounting functions, including accounts payable, accounts receivable, chart of accounts and general ledger, ensuring compliance with appropriate GAAP standards and regulatory requirements. Maintain and implement appropriate internal controls.
  • Prepare monthly, quarterly and annual financial reports in a timely manner for the Executive Director and Finance Committee of the Board of Trustees. Develop and deliver financial reports at Board and Executive Committee meetings.
  • Oversee and lead annual budgeting and planning process in conjunction with Executive Director and senior management; administer and review all financial plans and budgets; monitor progress and changes on a monthly basis and communicate this information to senior leadership, identifying variances and developing appropriate action plans.
  • Manage organizational cash flow and forecasting. Manage and monitor all debt requirements and covenants including the line of credit.
  • Maintain existing relationships with all external creditors including banks. Oversee the annual audit process; coordinate with external auditors and report to the Audit Committee of the Board of Trustees. Produce external financial statements.
  • Maintain existing relationships with external creditors including banks and vendors. Oversee the annual audit process; coordinate with external auditors and report to the Audit Committee of the Board of Trustees. Produce external financial statements.
  • Work with Director of Development and project staff, oversee financial planning, management, and reporting of government, foundation, and privately-funded grants. Oversee the preparation of budgets and financial reports for all grant-funded projects.
  • Oversee financial planning and management of capital projects.
  • Interface with all government agencies including the NYC Department of Cultural Affairs and Economic Development Corporation on all financial and compliance matters.
    Human Resources and Administrative Responsibilities:
  • Further develop and manage the Museum’s administration of all personnel policies and procedures, ensuring compliance with legislation and policies in effect.
  • Provide guidance to managers and staff on all personnel issues that arise; work with outside counsel, as needed.
  • Negotiate and ensure compliance with all union contracts.
  • Review all independent contractor agreements.
  • Understand and mitigate key elements of the Museum’s risk profile; negotiate and maintain appropriate insurance coverages.
  • Monitor all open legal issues involving the Museum, and legal issues affecting the field.
    Retail Operations/Visitor Services/Security/IT: The CFO will supervise and manage Visitor Services and Security have as direct reports the Manager of Visitor Services, Director of Security and retail operations including the museum store and café. These are the core functions to open the museum and interface with the public. She/he will:
  • Monitor Café and Museum Store revenue and expenses; advise on inventory, merchandise and presentation; ensure adequate staffing of retail outlets.
  • Ensure proper management and staffing for visitor services and security as required.
  • Identify opportunities to improve operating revenues and margins.
    Required Qualifications:
  • Excellent written and verbal communication skills
  • A minimum of ten years in finance, with at least five years in a managerial or executive position.
  • Experience as part of an organization’s senior leadership team.
    Preferred Qualifications:
  • Strong interest and/or involvement with nonprofit, cultural, or other public attractions
  • Familiarity with New York City funding process, including proposal and reporting requirements.
  • Master's degree, preferably in business administration
  • CPA or MBA
To apply, please submit a cover letter and resume to hr@movingimage.us. Absolutely no faxes or phone calls please. The Museum is unable to confirm the receipt or provide an update regarding the status of individual applications.

The above statements are intended to describe the general nature and level of work being performed by Individuals assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Museum of the Moving Image is committed to diversity, equity, and inclusion in the workplace and to maintaining a staff that represents the traditions and voices of contemporary Queens. Museum of the Moving Image is an equal opportunity employer and encourages qualified candidates from all backgrounds to apply.




Visitor Experience Associate
Museum of the Moving Image seeks a well-spoken, detail-oriented individual with admissions and retail experience to join its Visitor Experience Department. The Visitor Experience Associate provides high quality customer service, conducts sales of admissions, memberships, Café products and store merchandise, and imparts Museum information to the public.

    Essential Duties:
  • Providing exceptional customer service to Museum visitors at the Museum’s admission desk, the Moving Image Cafe and in the Moving Image Store.
  • Processing admission ticket sales and purchases at the Store and Cafe.
  • Assisting all visitors and members of the Museum with their ticketing and other needs, including general admission, screenings, and other events.
  • Responding to visitor inquires via phone and email.
  • Assisting visitors with coat/bag check.
  • Completing daily opening/closing procedures.
  • Maintaining merchandise displays and appearance; assist in ensuring all products are fully stocked.
  • Tagging and replenishing merchandise and cleaning in the storage areas.
  • Participate in year-end inventory and cycle counts.
  • Perform other duties within the Visitor Services department, as needed.
  • Complete additional assignments and assist others on the Visitor Services team as required.

    Qualifications, Skills, and Knowledge:
  • Excellent communication skills. Ability to interface effectively with the public on a daily basis.
  • Willingness to adjust to daily operational needs.
  • Outgoing, professional, reliable and hardworking.
  • At least two years customer service experience in admissions or in a retail store environment is required; a museum setting or a cultural attraction is preferred.
  • Cash management skills required.
  • Interest and background in film, television, and digital media strongly preferred.
  • Knowledge of QuickBooks Point of Sale and Altru ticketing systems highly desirable.
  • Work schedule includes weekends and additional hours as needed for special events, exhibitions, and holidays; not to exceed 20 hours per week. Please indicate availability in your cover letter.
  • This is not a cashier position.
    Physical Demands & Work Environment
    The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color and peripheral vision, depth perception, and the ability to adjust focus. The noise level in the work environment is usually moderate.
To apply please submit a cover letter and resume as PDFs to guestserviceshr@movingimage.us with “Visitor Experience Associate” as the subject

No faxes or phone calls please. Museum of the Moving Image is an equal opportunity employer and encourages qualified candidates from all backgrounds to apply.




Part-time Museum Educator
The Museum seeks well-spoken and outgoing individuals with excellent customer service skills, who enjoy working with all ages, to join its Education department. Museum Educators work between 8-20 hours per week from Tuesday to Sunday, mornings and afternoons. Hours are flexible, and may vary from week to week. This is a non-exempt position. Candidates will be contacted on a rolling basis.

Museum Educators report to the Deputy Director of Education & Community Engagement.

    Responsibilities:
  • Deliver education programs including guided tours, workshops, and screening programs to student groups of all needs and abilities, grades 2 through college, as well as adults and senior citizens.
  • Provide excellent customer service and ensure a positive museum-going experience for all visitors.
  • Facilitate weekend/holiday family workshops and Moving Image Studio (a drop-in workshop) activities.
  • Facilitate birthday parties for children.
  • Attend regular meetings of the Education department.
  • Additional responsibilities may include assisting Museum instructors with after-school courses, both on-site and off-site; assisting at special events; and serving as a Museum representative for various off-site activities as needed.
  • Other administrative duties as assigned.

    Qualifications:
  • Undergraduate work or degree in education, film, media studies, history, or related field.
  • Previous experience working with young people strongly preferred.
  • Previous experience with object-based and inquiry-based learning is a plus.
  • A friendly, courteous, and visitor-focused demeanor.
  • Working knowledge of film/media history and/or film/video production, animation, or digital media production a plus.
  • Available a minimum of two weekday mornings (Wednesday, Thursday and/or Friday) per week.
    Physical Demands & Work Environment
    The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color and peripheral vision, depth perception, and the ability to adjust focus. The noise level in the work environment is usually moderate.
To apply please submit the following documents as PDFs to educationhr@movingimage.us with “Museum Educator” as the subject:
1. A cover letter, indicating days/times of availability.
2. A resume.

Candidates will be contacted on a rolling basis. The Museum is unable to confirm the receipt or provide an update regarding the status of individual applications. No faxes or phone calls please. Museum of the Moving Image is an equal opportunity employer and encourages qualified candidates from all backgrounds to apply.




Development and Marketing Manager
The Development and Marketing Manager will assist with the Museum’s overall marketing strategies, efforts, and initiatives, with a focus on digital communications and customer data analysis to sustain existing audiences and reach out to new communities. The ideal candidate will be a motivated self-starter who is comfortable working both independently and in a team. This is a full-time exempt position.

The Development and Marketing Manager reports to the Director of Public Information.

    Essential duties:
  • Assists with the implementation of marketing efforts and outreach
  • Coordinates the drafting, approvals, and sending of the Museum’s weekly email newsletter, monthly family newsletter, and other email campaigns
  • Manages flow of program and other updates for posting on the Museum’s website
  • Creates and coordinates partnerships with other non-profit organizations and local businesses for mutual promotional exchange and community engagement
  • Social media: creates and manages content for the Museum’s social media presence; researches social media best practices and current trends in the nonprofit arts sector; and creates and implements social media–based advertising campaigns
  • Gathers data from past Museum events and drafts communications for outreach on new events and to grow membership
  • Participates in biweekly program meetings (with programming, development, PR, and visitor services departments) and weekly department meetings (membership, development, PR)
  • Collaborates with Membership Manager to create marketing and outreach strategies to engage current members and grow all facets of the Museum’s membership programs
  • Working in tandem with the development team to create social media and marketing initiatives to encourage philanthropy within the Museum’s community

    Qualifications, Skills, and Knowledge:
  • Bachelor’s Degree in a related field (Master’s Degree, a plus)
  • Minimum two to five years professional marketing experience in the arts or the for-profit world
  • Excellent organizational and communication skills, with an ability to adapt to the Museum’s “voice” on social media
  • Ability to work collaboratively, to build partnerships, and to adapt to changing circumstances
  • Proficient knowledge of social media platforms—Facebook, Twitter, Instagram, YouTube, etc.
  • Proficiency using Word, Excel, Power Point, Acrobat, HTML, Photoshop
  • Proficiency in electronic communications software such as MailChimp and an HTML editor such as Dreamweaver
  • Familiarity with Altru (Blackbaud program) or other donor management database
  • Strong working knowledge of marketing, communications, digital/social media, advertising
  • Knowledge of film, with a strong interest in the arts
  • Availability to attend and cover occasional events as needed
  • Bilingual ability, a plus
To apply please submit the following documents as a single PDF to marketinghr@movingimage.us with “Marketing Manager” as the subject:
1. A cover letter
2. A resume
3. A writing sample (this could be a series of social media posts)

The Museum is unable to confirm the receipt or provide an update regarding the status of individual applications. No faxes or phone calls please.

Museum of the Moving Image is committed to diversity, equity, and inclusion in the workplace and to maintaining a staff that represents the traditions and voices of contemporary Queens. Museum of the Moving Image is an equal opportunity employer and encourages qualified candidates from all backgrounds to apply.




Part-Time Security Guard Position
Museum of the Moving Image seeks a motivated, licensed Part-Time Security Guard for this dynamic and rapidly growing cultural institution located in the Kaufman Astoria Arts District in Astoria, New York.

    Duties will include but not be limited to:
  • Patrolling assigned areas within the Museum and its perimeter to protect visitors, staff, artifacts, and the facilities.
  • Responding to emergency situations quickly and efficiently, within established guidelines and protocols
  • Providing information and assistance to visitors and staff
  • Reporting incidents and safety/security issues
  • Other tasks as assigned

    Requirements:
  • Current NYS Security Guard License
  • NYFD Fire Guard Certificate of Fitness
  • CPR/First Aid/AED Training Preferred
  • Must speak English and possess superb verbal communication, and writing skills
  • Excellent personal appearance and general demeanor
  • MUST demonstrate ability to interact in a professional manner with members of the public
Work schedule will vary. Must be flexible. Evening, weekend, and holiday availability is a must. Prior museum/cultural institution experience is a plus.

To apply please submit cover letter and resume to: Securityhr@movingimage.us
No faxes or phone calls please.

Museum of the Moving Image is committed to diversity, equity, and inclusion in the workplace and to maintaining a staff that represents the traditions and voices of contemporary Queens. Museum of the Moving Image is an equal opportunity employer and encourages qualified candidates from all backgrounds to apply.