Employment Opportunities



Chief Financial Officer & Deputy Director for Administration
About Museum of the Moving Image: Museum of the Moving Image advances the public understanding and appreciation of the art, history, technique, and technology of film, television, and digital media. It does so by collecting, preserving, and providing access to moving-image related artifacts; screening significant films and other moving-image works; presenting exhibitions of artifacts, artworks, and interactive experiences; and offering educational and interpretive programs to students, teachers, and the general public. The Museum occupies land owned by the City of New York adjacent to Kaufman Astoria Studios in Astoria and is a member of the City’s Cultural Institution Group.

Overview:
The Chief Financial Officer & Deputy Director for Administration (CFO) ensures sound financial planning and management across all aspects and departments of the Museum. A member of the Museum’s senior leadership team, the CFO reports to the Museum’s Executive Director and to Board officers (Chairmen and Treasurer) and works directly with the Finance and Audit Committees of the Board of Trustees.

The CFO leads all finance, accounting and administrative functions of the museum, including functional responsibility over accounting, payroll, human resources, insurance/risk management, administrative contracts management and financial oversight of program contracts. In addition to these responsibilities the CFO will manage visitor services, retail operations security, and IT, and will be responsible for coordinating and organizing the management team and its agenda. The CFO will help lead strategic development efforts, work to improve operations across the museum and specifically to identify opportunities to increase earned income.

A successful candidate will have both a strategic and hands-on approach to finance and administration, be adept at financial analysis and business planning, and be committed to the Museum’s mission and service to the field. In addition he/she is expected to be organized and to yield influence broadly across the organization.

The Museum of the Moving Image offers a competitive salary and benefits package and is an equal opportunity employer.

    Finance and Accounting Responsibilities:
  • Oversee short- and longer-term strategic financial planning.
  • Supervise all accounting functions, including accounts payable, accounts receivable, chart of accounts and general ledger, ensuring compliance with appropriate GAAP standards and regulatory requirements. Maintain and implement appropriate internal controls.
  • Prepare monthly, quarterly and annual financial reports in a timely manner for the Executive Director and Finance Committee of the Board of Trustees. Develop and deliver financial reports at Board and Executive Committee meetings.
  • Oversee and lead annual budgeting and planning process in conjunction with Executive Director and senior management; administer and review all financial plans and budgets; monitor progress and changes on a monthly basis and communicate this information to senior leadership, identifying variances and developing appropriate action plans.
  • Manage organizational cash flow and forecasting. Manage and monitor all debt requirements and covenants including the line of credit.
  • Maintain existing relationships with all external creditors including banks. Oversee the annual audit process; coordinate with external auditors and report to the Audit Committee of the Board of Trustees. Produce external financial statements.
  • Maintain existing relationships with external creditors including banks and vendors. Oversee the annual audit process; coordinate with external auditors and report to the Audit Committee of the Board of Trustees. Produce external financial statements.
  • Work with Director of Development and project staff, oversee financial planning, management, and reporting of government, foundation, and privately-funded grants. Oversee the preparation of budgets and financial reports for all grant-funded projects.
  • Oversee financial planning and management of capital projects.
  • Interface with all government agencies including the NYC Department of Cultural Affairs and Economic Development Corporation on all financial and compliance matters.
    Human Resources and Administrative Responsibilities:
  • Further develop and manage the Museum’s administration of all personnel policies and procedures, ensuring compliance with legislation and policies in effect.
  • Provide guidance to managers and staff on all personnel issues that arise; work with outside counsel, as needed.
  • Negotiate and ensure compliance with all union contracts.
  • Review all independent contractor agreements.
  • Understand and mitigate key elements of the Museum’s risk profile; negotiate and maintain appropriate insurance coverages.
  • Monitor all open legal issues involving the Museum, and legal issues affecting the field.
    Retail Operations/Visitor Services/Security/IT: The CFO will supervise and manage Visitor Services and Security have as direct reports the Manager of Visitor Services, Director of Security and retail operations including the museum store and café. These are the core functions to open the museum and interface with the public. She/he will:
  • Monitor Café and Museum Store revenue and expenses; advise on inventory, merchandise and presentation; ensure adequate staffing of retail outlets.
  • Ensure proper management and staffing for visitor services and security as required.
  • Identify opportunities to improve operating revenues and margins.
    Required Qualifications:
  • Excellent written and verbal communication skills
  • A minimum of ten years in finance, with at least five years in a managerial or executive position.
  • Experience as part of an organization’s senior leadership team.
    Preferred Qualifications:
  • Strong interest and/or involvement with nonprofit, cultural, or other public attractions
  • Familiarity with New York City funding process, including proposal and reporting requirements.
  • Master's degree, preferably in business administration
  • CPA or MBA
To apply, please submit a cover letter and resume to hr@movingimage.us. Absolutely no faxes or phone calls please. The Museum is unable to confirm the receipt or provide an update regarding the status of individual applications.

The above statements are intended to describe the general nature and level of work being performed by Individuals assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Museum of the Moving Image is committed to diversity, equity, and inclusion in the workplace and to maintaining a staff that represents the traditions and voices of contemporary Queens. Museum of the Moving Image is an equal opportunity employer and encourages qualified candidates from all backgrounds to apply.




Collections Manager
About the Museum: Museum of the Moving Image advances the understanding, enjoyment, and appreciation of the art, history, technique, and technology of film, television, and digital media by presenting exhibitions, education programs, significant moving-image works, and interpretive programs, and collecting and preserving moving-image related artifacts. The Museum maintains the nation's largest and most comprehensive material culture collection of artifacts relating to the art, history, and technology of the moving image—one of the most important collections of its kind in the world. Begun at the Museum's inception in 1981, today the collection comprises approximately 130,000 artifacts.

Overview:
The Museum is seeking a Collections Manager to conduct and oversee all activities related to the safe handling, storage, and documentation of objects in its collection and archives, as well as artifacts loaned to the Museum. Reporting to the Director of Curatorial Affairs, the Collections Manager supervises the work of the Registrar as well as department interns and volunteers. This position advocates for strict adherence to standards in all matters related to the Museum’s collection.

Working with the Director of Curatorial Affairs and other Museum senior management, the Collections Manager sets priorities for the stewardship of the permanent collection, spearheads initiatives to increase access to the Collection, and provides leadership around the challenges and opportunities of collecting and preserving a wide range of moving-image related artifacts, both material and digital.

    Responsibilities:
  • Create and maintain the annual budget for the Collections Department.
  • Serve as the co-administrator (with the Registrar) of the Museum’s collections management system, CollectionSpace, by creating and maintaining administrative and user documentation for the software, managing user access, inputting data, and ensuring that all records adhere to the Museum’s standards. Train relevant staff and interns on the use of the system.
  • Coordinate work on upgrades to the collections management system.
  • Manage the following tasks to assure that objects on display and in storage are being properly maintained: Daily gallery walk-through; Respond to notifications of problems in the galleries; Maintain data loggers in the galleries and storage vaults; Conduct periodic checks for pests and request, through Building Operations, appropriate pest control technicians when necessary.
  • Create and implement procedures and work-flows for digital collecting and preservation.
  • Oversee, manage, and advocate for resources required for the proper storage of art, artifacts, and other objects in the Museum’s collection, including consulting with conservators regarding the conditions necessary to store objects safely.
  • Conduct condition reports with the Registrar and other department staff.
  • Attend Collections & Exhibition Committee meetings to take part in discussions regarding the planning and installation of upcoming exhibitions and installations.
  • Schedule meetings of the Museum’s Collection Committee. Work with the Registrar to prepare materials regarding acquisitions or deaccessions for these meetings. Generate documentation for permanent object records at the conclusion of the meetings.
  • Manage ongoing work of processing accessions and deaccessions, and inventory/documentation projects with support of Registrar and interns.
  • Seek out fundraising opportunities to support the ongoing work of the Collections department, as well as new initiatives. Participate in preparation of grant proposals.
  • Travel as required to courier and/or supervise installation of artifacts in traveling exhibitions.
  • Manage the Museum’s institutional archives and coordinate access and use of its contents.
  • Spearhead periodic inventories and data cleanup projects to be executed in collaboration with the Registrar.
  • Receive research requests (from Museum staff and outside researchers) and facilitate the gathering objects, records, or images, for viewing in preparation for such visits.
  • Obtain certificates of insurance for objects on loan to the Museum.
  • Maintain the Museum’s facility report and distribute as requested to lenders and other appropriate parties.
  • Provide input, when necessary, regarding the Museum’s Emergency Procedures and Disaster Preparedness and Recovery plans.
  • Represent the Museum before professional museum organizations and maintain liaisons in the field.
    Qualifications:
  • Master’s Degree in Library Science, Film Studies, History, Museum Studies or related field, or equivalent experience.
  • At least five years’ museum experience in collection management and/or registration, including advanced knowledge of museum registration methods, materials handling, collections management database use and administration, packing, condition reports, storage maintenance, transportation, collections care, and storage requirements.
  • Experience with/interest in digital collecting and preservation.
  • Excellent written communication skills.
    Other Functions:
  • Ability to move 20 to 60 lbs on occasion.
  • Hand/eye coordination to safely and efficiently use tools and handle collection objects.
  • Must be able to operate PC and Mac workstations and Microsoft Office software. Experience with museum collection management software preferred.
  • Demonstrated ability to communicate well with a broad range of individuals including donors, volunteers, vendors, and staff.
  • Supervisory experience preferred.
To apply, please submit a cover letter and resume as a single PDF to collectionshr@movingimage.us with “Collections Manager” as the subject. The Museum is unable to confirm the receipt or provide an update regarding the status of individual applications.

The above statements are intended to describe the general nature and level of work being performed by Individuals assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Museum of the Moving Image is committed to diversity, equity, and inclusion in the workplace and to maintaining a staff that represents the traditions and voices of contemporary Queens. Museum of the Moving Image is an equal opportunity employer and encourages qualified candidates from all backgrounds to apply.




Associate Manager of Exhibitions
This position reports to the Deputy Director for Operations, Exhibitions, and Design (Deputy Director), and on a daily basis works closely under the supervision of the Manager of Exhibitions/Chief Preparator (Manager). The Associate Manager of Exhibitions is a critical part of the team responsible for the planning, development, installation, and maintenance of all of the Museum’s changing and ongoing exhibitions and installations, and related special projects and events, as well as the Museum’s traveling exhibitions. While managing the schedule, budget, and personnel required for each project is critical, this position must also be keenly aware of issues regarding quality of execution, and assure the outcome of projects meets the Museum’s very high standards.

    Duties include:
  • Working with the Deputy Director and Manager to maintain exhibition schedules and budgets. Coordinates all practical arrangements for each exhibition, including agreements, development of exhibition floor plans and elevations, sourcing and acquiring estimates, acquisition and maintenance of supplies including any AV equipment or other digitally based assets, and travel and accommodation of exhibition partners.
  • Working closely with the Manager to assist with the daily maintenance of all exhibitions, and in the planning and implementation of any exhibition updates.
  • Overseeing the daily management of the Museum’s traveling exhibitions, including daily correspondence and requests from hosting venues, as well as promotions and future bookings, and coordinating the installation and de-installation at hosting venues. Works alongside the Museum’s Collections team to confirm all transport, temporary storage, and all other activities are realized on time and on budget.
  • Working closely with the Director of Curatorial Affairs, and the curatorial team, for each project as required, with a focus on maintaining accurate documents required by various stakeholders, and ensuring all standards are being upheld.
  • Working in support of the Registrar, as required, on arrangements for shipping and any conservation, framing, or other object preparation required for exhibition.
  • Working in support of the Assistant for Graphic Design and Production for the production of exhibition-related graphics and publications.
  • Ensuring that the production of all exhibition related texts, from the initial press release to all exhibition content, are executed to Museum standards and on schedule.
  • Ensuring that other relevant staff members are informed of specific needs and activities required, and that all museum staff are properly informed of relevant activities happening during exhibition development, installation, opening events, and de-installation at the end of the exhibition’s run, and that the Museum’s exhibition schedule is always up-to-date.
  • Liaising with external partners, artists, and curators as required for each project.
  • Liaising with publicity and marketing individuals for all exhibitions and online publications.
  • Managing the production of reports, presentations, and proposals, as required for funding requests, and for the management of funds already allocated, when and as required.
  • Managing logistics of special projects, including one-time, or one weekend, events or special installations.
    Education, Experience, and Qualifications Required:
  • Undergraduate degree and a minimum of 5 years experience in a related field.
  • Excellent interpersonal skills with ability to collaborate in a team context, and to simultaneously manage multiple projects with individual set schedules.
  • Ability to work irregular schedules, including weekends, evenings and holidays when required, for exhibition installations or other exhibition-related activities and events.
  • Knowledge of relevant software, such as such as InDesign, Photoshop, Illustrator, After Effects, Word, Excel, Power Point, and Acrobat.
  • Experience, or familiarity with, AV production processes, as well as specification, application, and installation of related equipment.
  • Experience with software such as CAD (Vectorworks), Flash, and HTML a plus.
    Physical Demands & Work Environment:
  • The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell.
  • The employee must be comfortable climbing different types of ladders, at varying heights, and using other types of lift equipment (such as a hydraulic Genie Lift) for the installation and/or maintenance of artifacts and installations, as well as the maintenance of lighting and AV systems (often housed in ceiling areas), in the Museum’s galleries.
  • The employee must occasionally lift and/or move up to 25 pounds.
  • Specific vision abilities required by the job include close vision, distance vision, color and peripheral vision, depth perception, and the ability to adjust focus.
  • The noise level in the work environment is usually moderate.
To apply, please submit a cover letter and resume as a single PDF to assocmanagerexhibits@movingimage.us. The Museum is unable to confirm the receipt or provide an update regarding the status of individual applications.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

The Museum of the Moving Image is an Equal Opportunity Employer does not discriminate against any employee or applicant for employment on the basis of race, national origin, sex, marital status, sexual orientation, age, disability, religion, veteran status, or any other characteristic protected by federal, state or local law.








Part-time Museum Educator
The Museum seeks well-spoken and outgoing individuals with excellent customer service skills, who enjoy working with all ages, to join its Education department. Museum Educators work between 8-20 hours per week from Tuesday to Sunday, mornings and afternoons. Hours are flexible, and may vary from week to week. This is a non-exempt position. Candidates will be contacted on a rolling basis.

Museum Educators report to the Deputy Director of Education & Community Engagement.

    Responsibilities:
  • Deliver education programs including guided tours, workshops, and screening programs to student groups of all needs and abilities, grades 2 through college, as well as adults and senior citizens.
  • Provide excellent customer service and ensure a positive museum-going experience for all visitors.
  • Facilitate weekend/holiday family workshops and Moving Image Studio (a drop-in workshop) activities.
  • Facilitate birthday parties for children.
  • Attend regular meetings of the Education department.
  • Additional responsibilities may include assisting Museum instructors with after-school courses, both on-site and off-site; assisting at special events; and serving as a Museum representative for various off-site activities as needed.
  • Other administrative duties as assigned.

    Qualifications:
  • Undergraduate work or degree in education, film, media studies, history, or related field.
  • Previous experience working with young people strongly preferred.
  • Previous experience with object-based and inquiry-based learning is a plus.
  • A friendly, courteous, and visitor-focused demeanor.
  • Working knowledge of film/media history and/or film/video production, animation, or digital media production a plus.
  • Available a minimum of two weekday mornings (Wednesday, Thursday and/or Friday) per week.
    Physical Demands & Work Environment
    The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color and peripheral vision, depth perception, and the ability to adjust focus. The noise level in the work environment is usually moderate.
To apply please submit the following documents as PDFs to educationhr@movingimage.us with “Museum Educator” as the subject:
1. A cover letter, indicating days/times of availability.
2. A resume.

Candidates will be contacted on a rolling basis. The Museum is unable to confirm the receipt or provide an update regarding the status of individual applications. No faxes or phone calls please. Museum of the Moving Image is an equal opportunity employer and encourages qualified candidates from all backgrounds to apply.




Part-Time Security Guard Position
Museum of the Moving Image seeks a motivated, licensed Part-Time Security Guard for this dynamic and rapidly growing cultural institution located in the Kaufman Astoria Arts District in Astoria, New York.

    Duties will include but not be limited to:
  • Patrolling assigned areas within the Museum and its perimeter to protect visitors, staff, artifacts, and the facilities.
  • Responding to emergency situations quickly and efficiently, within established guidelines and protocols
  • Providing information and assistance to visitors and staff
  • Reporting incidents and safety/security issues
  • Other tasks as assigned

    Requirements:
  • Current NYS Security Guard License
  • NYFD Fire Guard Certificate of Fitness
  • CPR/First Aid/AED Training Preferred
  • Must speak English and possess superb verbal communication, and writing skills
  • Excellent personal appearance and general demeanor
  • MUST demonstrate ability to interact in a professional manner with members of the public
Work schedule will vary. Must be flexible. Evening, weekend, and holiday availability is a must. Prior museum/cultural institution experience is a plus.

To apply please submit cover letter and resume to: Securityhr@movingimage.us
No faxes or phone calls please.

Museum of the Moving Image is committed to diversity, equity, and inclusion in the workplace and to maintaining a staff that represents the traditions and voices of contemporary Queens. Museum of the Moving Image is an equal opportunity employer and encourages qualified candidates from all backgrounds to apply.